Privacy Policy for St. Gregorios Orthodox Church of Toronto

Effective Date: July 19, 2026

1. Introduction

Welcome to St. Gregorios Orthodox Church of Toronto (“we,” “our,” or “parish”). We are deeply committed to protecting the privacy of our parishioners, visitors, and community members. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website (https://sgoctoronto.org), register for our Member Portal, or interact with our parish administration.

By using our site and portal, you consent to the data practices described in this policy.

2. Information We Collect

We collect personal information that you voluntarily provide to us when registering for the member portal, updating your parish directory information, or communicating with us.

• Parish Directory Verification Data: To create a portal account, we collect and verify your email address against our existing parish directory.

• Account Credentials: Passwords and security details used to secure your member portal profile.

• Contact & Profile Details: Full name, phone number, mailing address, family details, and communication preferences.

• Automatically Collected Data: Basic web traffic information collected automatically when you browse our site, such as your IP address, browser type, and operating system, used solely to maintain website performance and security.

3. How We Use Your Information

As a non-profit religious organization, we use your personal information strictly for parish administration, spiritual ministry, and community building:

• To Manage Member Accounts: To verify parish membership, manage portal access, and ensure secure communication within the church community.

• Parish Communications: To send updates, event notifications, scripture readings, prayer requests, and the parish Weekend Mail.

• Administrative Security: To protect our website and portal from unauthorized access, fraud, or technical issues.

4. Sharing Your Information

we do not sell, rent, or trade your personal information to third parties. Your data is only shared in the following limited circumstances:

• Parish Ministries & Committees: Authorized church leaders, volunteers, or committee members may access relevant data strictly to carry out church ministries (e.g., Sunday School registration, OCYM, Marth Mariam Samajam).

• Trusted Service Providers: We may share necessary data with trusted third-party providers who host our website, manage our email lists, or secure our portal, under strict confidentiality agreements.

• Legal Compliance: We will disclose information only if required by Canadian federal or provincial law, or in response to valid legal processes.

5. Data Security & Retention

We implement appropriate technical and administrative security measures to protect your data from unauthorized access or alteration. Your information is retained only as long as necessary to fulfill parish administrative purposes or to comply with legal record-keeping requirements.

6. Your Rights and Choices

You have full control over your personal data. At any time, you can:

• Log in to the Member Portal to update, correct, or review your profile and contact information.

• Request the deletion or restriction of your digital portal account by contacting the parish administration.

7. Updates to This Policy

We may periodically update this Privacy Policy to reflect changes in our portal features or legal requirements. The updated policy will be posted on this page with a revised “Effective Date.”

8. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or how your data is handled, please contact us at:

St. Gregorios Orthodox Church of Toronto

6890 Professional Court

Mississauga, ON L4V 1X6, Canada

Email: info@sgoctoronto.org

Phone: +1 905-671-1878